OVERVIEW

The Kitsap Public Facilities District (KPFD) uses a Washington State sales tax rebate to invest in sports, recreation, entertainment and conference facilities in Kitsap County. The KPFD seeks to promote the use of these facilities, to expand local recreational options and to stimulate economic benefit to the community by assisting local organizations host regional sports tournaments and special events at the facilities built or renovated with KPFD-managed funds.

EventFund PURPOSE

The KPFD makes funds available through the KPFD EventFund for promotion and marketing of the events and facilities to support Kitsap County-based organizations that want to host, produce and/or market local and regional sports tournaments or special events at KPFD qualified venues.

EventFund GUIDELINES


The KPFD Board of Directors accepts applications and makes fund allocations from the KPFD EventFund twice a year in January and June. Fund award decisions are competitive and range from $500 to $5,000.

Download a PDF of the Guidelines & Application.

Applicants must be a Kitsap County-
based organization requesting funds to promote and market regional sports tournaments and events hosted at one of the following three venues developed with KPFD-managed funds.

Kitsap Conference Center at Bremerton Harborside
Kitsap Fairgrounds and Events Center
Facilities within North Kitsap Regional Event Center


KPFD EventFund primarily supports programs through funds for marketing and promotion that stimulate economic activity by drawing out-of-county participants, families and tournament enthusiasts to Kitsap County, while also providing entertaining and healthful recreational opportunities for Kitsap County residents.

Awards must be used for the purpose of marketing and promoting the event and the facility, the purpose must be stated clearly in the proposal and in accord with the event plan, budget and time line. The KPFD logo must be prominently displayed in the marketing literature and program

Ten percent or more of the funds awarded must be spent with the Visit Kitsap Peninsula tourism organization for assistance with logos, literature, press releases, flyers, advertising and posters to promote and advertise the event, unless otherwise allowed by the PFD Board.

Organizations may apply for KPFD EventFunds for a specific activity or event for up to three years. The intent is to support the organization or event until it becomes self-sustaining. To be considered for funding in any additional years, the event follow-up reporting requirement must be thorough and detailed, demonstrating progress toward self-sufficiency.

The KPFD is committed to the development of successful events in Kitsap County. To that end, we encourage applicants to contact the KPFD staff prior to submitting an application for funding. We are pleased to discuss project ideas, help develop a realistic event budget or assist as you prioritize the organizational details of the event.

We also are available to review the funding proposal prior to the final submittal. These services are available as time permits until one week prior to the application deadline.

Allocation of KPFD EventFund is based on a number of factors, including, but not limited to, projected number of participants, projected attendees, potential for future growth of the tournament or event, uniqueness or duplication of programming within Kitsap County, and demonstrated need of the organization. Additional community support, matching funds and  the potential for long-term sustainability are also important, considered to be strong positive indicators for receiving an award from the KPFD EventFund. In all instances the funds requested are to be clearly shown to be used for promoting and marketing the event.

Please download the full document for all the pertinent details. (click here)

KPFD EventFund prioritizes support for programs and events that:

  • Draw participants and audience members from  beyond Kitsap County.
  • Have an effective marketing plan for promoting the event.
  • Encourage over-night stays in Kitsap County area hotels & motels
  • Have collaborative efforts among teams, schools, businesses, etc.
  • Leverage KPFD allocation with funds from other sources.
  • Encourage use of volunteers.
  • Enhance participation opportunities for children and you

KPFD requires KPFD EventFund recipients to submit a detailed after-event report, including where the EventFund dollars were spent, and the public benefit derived from the event.

- A brief narrative highlighting an overall evaluation of the event
- The strengths & weaknesses of the event
- Number of participants and the demographics (age, residence, etc)
- Number of spectators/audience and the demographics of this group
- Estimated number of overnight stays (VKP can assist with this)
- Financial report comparing budget to actual revenue and costs
- outline future plans for the event or tournament.

Please Note: the KPFD Board of Directors occasionally may revise this policy to maintain flexibility and to reflect community needs.

Download a PDF of the Guidelines & Application


2017 EventFund Timeline
KPFD EventFund - ROUND I - January 2017
July 1, 2016
Application Period Open
Jan 13, 2017
Application Submission Deadline
Jan 23, 2017
Proposal Presentations &
Funding Decision
Jan 27, 2017
Award Notification - Round I
KPFD EventFund - ROUND II - June 2017
Feb 6, 2017
Application Period Open
June 15, 2017
Application Submission Deadline
June 25, 2017
Proposal Presentations &
Funding Decision
July 5, 2017
Award Notification - Round II

APPLICATION & INSTRUCTIONS:

NOTE: Fill out the Application Form, use your own stationary or plain paper for the remaining sections.

PART I - APPLICATION 

PART 2 - PROGRAM DESCRIPTION:

PART 3 - PROGRAM BUDGET:

PART 4 - SUPPORT FROM COLLABORATING AGENCIES:

PART 5 - ADDITIONAL INFORMATION:


DELIVERY INSTRUCTIONS:

Applications may be submitted to KPFD in two ways:

1) Mailing: Applications may be mailed to Kitsap Public Facilities District, 9481 Silverdale Way NW, Suite 265, Silverdale, 98383.

2) Email: Application may be attached to an email and submitted to execdirector@kitsap-pfd.org. A confirmation will be sent within one week that application has been received.

PLEASE NOTE: Late applications will not be accepted

If you have any questions, please send an email to
execdirector@kitsap-pfd.org or call (360) 698-1885.


Thank you for your interest in applying for the KPFD EventFund.


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9481 Silverdale Way NW, Suite 265, Silverdale WA 98383
tel:  360-698-1885
execdirector@kitsap-pfd.org